> ## Documentation Index
> Fetch the complete documentation index at: https://docsnewgen.flexxible.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Reports (legacy)

The **Reports** system lets users with the Organization administrator role generate predefined reports, with relevant data from their organization's device fleet, to review on screen or send by email.

<Note>
  Available only to FXXOne customers.
</Note>

## Predefined reports

There are three types of predefined reports:

* Office 365, Chrome and Adobe Workspaces Inventory
* Office 365 Versions List
* Workspaces Inventory

<img src="https://mintcdn.com/flexxible/CQKA8GzbSSaH-j9z/images/features/inventory-reports.png?fit=max&auto=format&n=CQKA8GzbSSaH-j9z&q=85&s=4db0202d9560925fc41b695591d2b8b5" alt="inventory-reports" width="947" height="517" data-path="images/features/inventory-reports.png" />

The general table of report types shows the following information:

* **Created on.** Date and time the report was generated. By clicking this option, you can access a table with the report content.
* **Author.** User who generated the report.
* **Expires on.** Report expiration date and time.
* **Status.** Report status (Available, Generating, or Expired).
* **Actions.** Access to a menu of actions related to reports.
  * **View details.** Displays a table with the specific contents of the report.
  * **Download Excel.** Downloads the report in Excel format.
  * **Download CSV.** Downloads the report in CSV format.
  * **Share.** Lets you send the report by email.
  * **Delete report.** Deletes the report.

<img src="https://mintcdn.com/flexxible/FK0pO-igSokiAdJ2/images/features/reports.png?fit=max&auto=format&n=FK0pO-igSokiAdJ2&q=85&s=1a3bc1634df745c6662742c95de42ce0" alt="reports" width="854" height="383" data-path="images/features/reports.png" />

### Office 365, Chrome and Adobe Workspaces Inventory

Shows usage tracking, versions, and licenses of Office 365, Chrome, and Adobe on devices. The table provides the following information:

* **Host number.** Device name.
* **Serial number.** Device serial number.
* **CPU cores.** Number of central processing unit cores.
* **RAM.** Total amount of RAM (in megabytes).
* **Disk used (%).** Percentage of system disk occupancy.
* **Total disk capacity.** Total disk capacity (in gigabytes).
* **Operating system.** Type of operating system.
* **Microsoft 365.** Installed Office version.
* **Google Chrome.** Installed Google Chrome version.
* **Adobe Acrobat.** Installed Adobe Acrobat version.
* **Last user.** User of the last session detected on the device.
* **Created on.** Date of report execution (creation).
* **Date of last report.** Date of execution (creation) of the last report.

### Office 365 Versions List

Generates a list of the Office 365 versions installed on the organization's devices and, for each one, shows the number of devices that contain it.

### Workspaces Inventory

Shows a list of the existing devices in the organization and in its tenants. The table provides the following information:

* **Name.** Device name.
* **Domain.** Active Directory or EntraID domain to which the device belongs.
* **Last user.** User of the last session detected on the device.
* **Device type.** Physical or Virtual desktop.
* **Operating system.** Operating system name.
* **Motherboard manufacturer.** Name of the motherboard manufacturer.
* **Motherboard model.** Name of the motherboard model.
* **BIOS manufacturer.** Manufacturer of the basic input/output system (BIOS).
* **Processor.** Processor name.
* **CPU cores.** Number of central processing unit cores.
* **Regulatory compliance.** Compliance policy applied to the device.
* **Hypervisor.** Type of hypervisor detected on the device.
* **Broker.** Type of broker detected on the device.
* **Antivirus.** Name of the antivirus detected on the device.
* **Antivirus status.** Antivirus status on the device.
* **BIOS mode.** BIOS mode.
* **Organization.** Organization to which the device belongs.
* **Client version.** Installed version of FlexxAgent.
* **Country.** Country where the device is located.
* **Created on.** Day the device was created in Portal.
* **Active CrowdStrike detections.** Active detections from CrowdStrike.
* **CrowdStrike status.** Installed and functioning, Not installed, or Unknown.
* **CrowdStrike version.** Version number of CrowdStrike installed on the device.
* **Subnet.** Subnet in which the device resides.
* **Default gateway.** Default gateway.
* **Desktop type.** For VDIs, defines the desktop type.
* **EDR.** Type of Endpoint Detection and Response (EDR) detected on the device.
* **Farm/Cluster.** For VDIs, shows the farm to which it belongs.
* **Delivery group.** For VDIs, shows the delivery group to which it belongs.
* **Fast startup.** Shows whether the device has Fast Startup enabled.
* **FLXMID.** Device identifier.
* **IP address.** IP address number detected on the device.
* **Intel AMT compatible.** Indicates whether the device is compatible with Intel AMT.
* **Is portable.** Indicates whether the device is portable.
* **Total RAM (GB).** Total amount of RAM (in gigabytes).
* **Number of days since the last Windows update.** Indicates the number of days since the last Windows update.
* **Number of pending updates.** Indicates the number of pending updates.
* **OS build.** Operating system build number.
* **Operating system manufacturer.** Name of the operating system manufacturer.
* **Operating system version.** Version number of the operating system.
* **OU.** Organizational unit of the domain where the computer account resides.
* **Platform type.** Windows, Linux, Mac, etc.
* **Windows type.** Workstation or Server.
* **Encryption.** Indicates whether BitLocker disk encryption is active.
* **Pending restart.** Indicates whether the device has a pending restart for updates.
* **IoT Hub configuration sync.** Synced or Not synced.
* **Custom field 01.** Displays the content of the first custom field.
* **Custom field 02.** Displays the content of the second custom field.
* **Last restart.** Date of the device's last restart.
* **Last Windows update.** Date the last Windows update was applied.
* **Report group.** Report group to which the device belongs.

## Generate a report

To generate a report, follow these steps:

1. Go to **Reports** and select a report type in the inventory.
2. In the top menu of the table, click **Generate new report**. In organizations with tenants, a modal window opens asking you to select which tenant you want the report for. Once chosen, click **Generate**.

Generated reports are saved and can be downloaded and shared for up to sixty days after they are created.

<Warning>
  Reports aren't generated automatically. You need to generate them on demand when you need to view or export information.
</Warning>

## Share a report

This feature lets you share historical reports or those generated by a user at the moment.

Reports can be shared with one or more recipients.

### Share the last report

Lets you send the report to the recipients you specify.

1. Go to **Reports** and select a report type in the inventory.
2. In the top menu of the table, click the **Share** button.

<img src="https://mintcdn.com/flexxible/FK0pO-igSokiAdJ2/images/features/share-automatic-report.png?fit=max&auto=format&n=FK0pO-igSokiAdJ2&q=85&s=5455726f4ea11f6c017844cb312038b7" alt="share-automatic-report" width="550" height="213" data-path="images/features/share-automatic-report.png" />

3. Enter the email addresses of the recipients, and press the **Enter** key on the keyboard to add them.

<img src="https://mintcdn.com/flexxible/FK0pO-igSokiAdJ2/images/features/share-weekly-report22-0.png?fit=max&auto=format&n=FK0pO-igSokiAdJ2&q=85&s=c60ea80a476a99d62e6447f4969d7150" alt="share-weekly-report22-0" width="450" height="331" data-path="images/features/share-weekly-report22-0.png" />

4. Enable the **Send the last generated report to newly added users** option.

<img src="https://mintcdn.com/flexxible/FK0pO-igSokiAdJ2/images/features/share-weekly-report.png?fit=max&auto=format&n=FK0pO-igSokiAdJ2&q=85&s=2ffab1a619aa8b58552eee103bc92efc" alt="share-weekly-report" width="450" height="389" data-path="images/features/share-weekly-report.png" />

5. Click **Save changes**.

<Info>
  If you add email addresses and click **Save changes** without selecting **Send the last generated report to newly added users**, the addresses are saved correctly. This lets you keep adding others later without losing the previous ones.
</Info>

### Delete a recipient

1. Go to **Reports** and select a report type in the inventory.
2. In the top menu of the table, click the **Share** button.
3. Delete the recipient's address.
4. Click **Save changes**.

### Share a one-off report

1. Go to **Reports** and select a report type in the inventory.
2. In the table, choose the report you want to send and, in the **Actions** field, click **Share**.

<img src="https://mintcdn.com/flexxible/FK0pO-igSokiAdJ2/images/features/reportsshare.png?fit=max&auto=format&n=FK0pO-igSokiAdJ2&q=85&s=bf5d81c748da8134cbf0fec00f36b5d5" alt="reportsshare" width="1187" height="276" data-path="images/features/reportsshare.png" />

3. Enter the email addresses.

<img src="https://mintcdn.com/flexxible/9042NHUzqEHE4BSW/images/features/before-sharereport.png?fit=max&auto=format&n=9042NHUzqEHE4BSW&q=85&s=082d9c0986903afe5be2804ff9c232e3" alt="before-sharereport" width="450" height="260" data-path="images/features/before-sharereport.png" />

4. Press the **Enter** key on the keyboard to add the addresses, after which the **Send** button will be enabled.

<img src="https://mintcdn.com/flexxible/9042NHUzqEHE4BSW/images/features/after-sharereport.png?fit=max&auto=format&n=9042NHUzqEHE4BSW&q=85&s=971130c8b56f0f1a3fae28792e09718f" alt="after-sharereport" width="449" height="289" data-path="images/features/after-sharereport.png" />

5. Click **Send**.